Use this worksheet after a material job, project or client assignment. The purpose is to compare what was expected with what happened and carry a clear lesson into the next quote or piece of work.
Review inputs
Record the agreed value, approved scope changes, income basis, direct costs, allocated overhead where used, invoicing, cash received and known commitments. Keep these measures separate: cash received does not prove profit, and an invoice does not by itself prove income earned.
Questions to answer
- What changed in scope, price, timing or cost?
- Which direct-cost category moved most from budget?
- Was the change visible early enough to act?
- What action should change the next estimate, purchasing choice or customer conversation?
Use one stated allocation basis if overhead is included. Do not use the worksheet to determine statutory revenue, tax, VAT treatment or a contractual entitlement.
Who this is for
This resource is most useful if your business quotes and delivers individual jobs, projects or client assignments. Use the same approach for the work that is most material to your business.
Related FoxSums resources
- Job Costing: Track Project Profit
- Job Margin Calculator
- Overhead Recovery Calculator
- How to Price Jobs and Projects Profitably
Next step
Use the worksheet at the next review point and keep the original estimate separate from approved changes and actual cost.
Important
General information only. Check the facts and current official guidance for the business’s circumstances.
Sources and review
- Evidence check date: 2 November 2026.
- FoxSums operational guidance. This resource does not make a tax, legal or regulatory determination.